The Salvation Army Southwest Division
Policies and Procedures
Network Policy
1.0 Electronic Communication Systems Use


The Salvation Army reserves the right to monitor all of its communication devices while employees are using Army equipment or network connections at any time. Such monitoring may include, i.e. printing out and reading e-mail and other PC documents, reviewing photographs and video material, etc.

Misuse of any Salvation Army communication devices to create, display, discuss, access, distribute, buy, sell, download, install or forward unauthorized or inappropriate non-work related material may be grounds for the full range of discipline up to and including termination. Communication devices include PCs, laptops, e-mail, the Internet, CD burners, cameras, video and sound equipment, etc. Examples of inappropriate material (but by no means an exhaustive list) include: offensive jokes, discriminatory or demeaning material of any type, pornography, gossip, unauthorized sharing of confidential material, personal purchases or surfing the Internet for non-work related items during work time, playing PC games during work time, downloading or running unauthorized software on Army equipment. Employees will not be held accountable for inappropriate material sent to them unless they forward the material on to someone else using Army equipment. All inappropriate material received should be deleted immediately. If the source is known to employees, they need to discourage any further sending of objectionable material. If the source is another employee, thepolicy breach should be reported to one’s supervisor immediately.

The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that many of these pages include offensive, sexually explicit, and inappropriate material. In general, it is difficult to avoid at least some contact with this material while using the lnternet. Even innocuous search requests may lead to sites with highly offensive content. Additionally, having an e-mail address on the lnternet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the lnternet do so at their own risk and The Salvation Army is not responsible for material viewed or downloaded by users from the Internet. The Southwest network is the property of The Salvation Army and is to be used for legitimate business purposes. Users are provided access to the computer network to assist them in the performance of their jobs. Additionally, certain employees may also be provided with access to the Internet through the computer network. All Users have a responsibility to use The Salvation Army’s computer resources and the Internet in a professional, lawful and ethical manner. Abuse of the computer network or the Internet, may result in disciplinary action, including possible termination, and civil and/or criminal liability.

Prohibited Activities

Without prior written permission from Southwest Division Headquarters, the Company’s computer network may not be used to disseminate, view or store commercial or personal advertisements, solicitations, promotions, destructive code (e.g., viruses, trojan horse programs, etc.) or any other unauthorized materials. Occasional limited appropriate personal use of the computer is permitted if such use does not a) interfere with the user’s or any other employee’s job performance; b) have an undue effect on the computer or company network’s performance; c) or violate any other policies, provisions, guidelines or standards of this agreement or any other of the Company. Further, at all times users are responsible for the professional, ethical and lawful use of the computer system. Use of the computer is a privilege that may be revoked at any time. Employees are given computers and Internet access to assist them in the performance of their jobs. Employees should have no expectation of privacy in anything they create, store, send or receive using the company’s computer equipment. The computer network is the property of The Salvation Army and is to be used for Company purposes.

Waiver of privacy rights

User expressly waives any right of privacy in anything they create, store, send or receive using the company’s computer equipment or Internet access. User consents to allow company personnel access to and review of all materials created, stored, sent or received by user through any Company network or Internet connection.

Monitoring of computer and Internet usage

The Salvation Army has the right to monitor and log any and all aspects of its Computer system including, but not limited to, monitoring Internet sites visited by Users, monitoring chat and newsgroups, monitoring file downloads, and all communications sent and received by users.

Blocking sites with inappropriate content

The Salvation Army has the right to utilize software that makes it possible to identify and blockaccess to Internet sites containing sexually explicit or other material deemed inappropriate in the workplace.

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